Kaway’an Eco Development, Inc. (hereinafter referred to as “KEDI”, the “Company”, “Us”, “Our”, and “We”) have a strong commitment to provide protection of our website users’ personal data from any breaches or unauthorized use of personal data in compliance with the Data Privacy Act of 2012 or otherwise known as Republic Act (R.A.) 10173 as governed by the National Privacy Commission (NPC).
To ensure you can make informed decisions and feel confident about supplying your personal data with us, we are providing you this Data Privacy Statement outlining our data collection, usage, retention, disclosure and disposal practices and your rights as “Data Subjects”, as defined by the Act.
The term “personal data” refers to any personal information that can be used to identify you as an individual, such as your name, contact details, age, gender, government-issued identification, financial information, and other personal information as defined by the Act.
This statement applies to all data subjects whose personal data are collected and processed by KEDI through its website. It explains:
1. How do we collect your Personal Data?
2. How do we use information about you?
3. How do we transfer information about you?
4. How do we store and dispose information about you?
5. Your rights as a data subject
6. Notifications in case of breach of information
7. Compliance with data privacy clauses on contracts
8. Updates to our Privacy Policy
9. Where do you go for further information?
1 HOW DO WE COLLECT YOUR PERSONAL DATA?
1.1 By using the Contact Us Form in our website, the Company gathers different personal data from you including, but not limited to, the following:
• Your name; and,
• Your contact details, such as your email address.
Please note that when you share with us the personal data of another person—like your character references, spouse and dependents—you guarantee that their consent has been obtained for the processing of their personal information in line with this Statement.
1.1 You have the option to choose which personal information you are comfortable to share with us. However, if you choose not to provide the personal information that we need or that are mandatory, we may not be able to process the requested services or complete your transaction.
2 HOW DO WE USE INFORMATION ABOUT YOU?
2.1 Purpose of data collection includes, but is not limited to, the following:
• To process and provide customer-related support services;
• To negotiate to and process farm lot reservations of customers; and,
• To maintain a monitoring of inquiries received through the website.
3 HOW DO WE TRANSFER DATA ABOUT YOU?
3.1 Your information may be shared through email or by any other means available to any of our authorized personnel across all properties of Kaway’an Eco Development, Inc., and to third parties, if deemed necessary to complete your transaction/s with us. A data sharing agreement shall cover any transfer of data between and among KEDI and/or those third parties.
3.2 We may disclose your information to law enforcement, regulatory and other government agencies and to professional bodies and other third parties, as required by and/or in accordance with applicable laws or regulations. This may include disclosures outside the country, if necessary. As part of our commitment to protect your personal data, we will review and use your information to determine whether disclosure is required or permitted.
3.3 The Company ensures that Personal Data shared through email or by any other means available are protected based on the standards set by the law in order to mitigate the risk of data breaches. We ensure you that our employees are properly trained and informed on their responsibilities, particularly in sharing your personal information.
4 HOW DO WE STORE AND DISPOSE INFORMATION ABOUT YOU?
4.1 We may retain your personal data in various forms such as paper file or electronic file. Only authorized personnel and yourself are allowed to access your personal data for privacy and security purposes. All of your personal data collected and documented in various official KEDI Forms/Templates will be filed by the designated custodians in a secured location for the protection of your personal information. On the other hand, personal information in electronic forms will be retained in our computer systems which we have employed with information security controls.
4.2 We will keep your personal information for as long as required by laws or regulations, and/or as it is needed for a relevant purpose as described in this Statement. Personal data shall not be retained in perpetuity in contemplation of a possible future use yet to be determined.
4.3 After such, the Company is no longer responsible to keep and provide you with your personal data/documents. As authorized, our designated custodian will purge your personal information through shredding of paper files and/or deletion of electronic files in our computer system, or in any other manner which would prevent further processing of your personal data.
5 YOUR RIGHTS AS A DATA SUBJECT
The Company acknowledges your rights as data subjects. Thus, you are entitled to perform any of the following:
a) Request a copy of or access to your information. The Company will provide your request in a commonly portable format (e.g., printed copy of any soft copy files you have requested, or a photocopy of the document).
However, the Company is not generally required to undertake endless and disproportionate searches for information in order to respond to a request and the Company may refuse to your request if:
◦ The relevant personal data is not in the Company’s possession or control;
◦ The request is identical or very similar to the one you have recently requested;
◦ The request is obviously unfounded; and
◦ Harm would arise or likely to arise from disclosure, for example, if disclosure would be likely to prejudice a criminal investigation or someone’s commercial interests.
In case your request is declined, we will provide you a formal notification indicating its grounds.
b) Request for the correction/rectification or deletion of your information, provided that the information is/are not necessary for compliance with a regulatory obligation and it is not necessary to establish, exercise or defend legal claims.
c) Object/Restrict processing of your information, provided that personal data requested for restriction is not necessary for compliance with a regulatory obligation and it is not necessary to establish, exercise or defend legal claims. This right may be exercised upon discovery and substantial proof that personal data was obtained or processed unlawfully.
d) File a complaint with the National Privacy Commission (NPC) and be indemnified for damages if any of the DPA provisions regarding security of your personal data, including your rights as data subjects, are violated.
For further knowledge and reference about your rights as data subjects and how can you exercise them, you may visit NPC’s official website at https://privacy.gov.ph/.
6 NOTIFICATION IN CASE OF BREACH
In the event your Personal Data is breached, we are prepared to follow any laws and regulations which would require us to notify you of such breach including the quality of information affected.
7 COMPLIANCE WITH DATA PRIVACY CLAUSES ON CONTRACTS
You are expected to comply with security related and privacy clauses that need to be executed as part of our standard terms of business and/or contract(s).
8 UPDATES TO OUR PRIVACY POLICY
We may amend our Privacy Policy including this Statement from time to time. The updated version shall apply and supersede any and all previous version and shall be posted on this website.
9 WHERE DO YOU GO FOR FURTHER INFORMATION?
If you have other questions or clarifications further to this statement, you may send an email at [email protected] or contact (0917) 809-5978.
